If you don’t plan your week, events, tiny jobs and “busy work” can tend to overtake you leaving you little time for actually getting on with the things you need to do. One good way of making sure you get everything done, is to plan your week before you start. Take time on a Sunday evening or Monday morning to check through everything you need to do and put it in a schedule.
Start with the big things
The first thing to put into your schedule is everything that is already set for the week. Depending on the industry in which you work, this might be meetings with staff or clients or job appointments. Add each of the appointments into your schedule and block an approximate amount of time in for each one. Remember to add in travelling time if necessary.
Add in family matters
The chances are that if you are running your own business then you are either running or helping to run a household as well. Make sure that you factor in any household or family commitments to your calendar. If kids need ferrying to the dentist or a sports game, or you have to take the car for a service, put those in the schedule too.
If you consider going to the gym or meeting a family member or friend for lunch a non-negotiable try add that in too.
Look at what is leftover
Once you have put in the non-negotiables you will be able to see what time you have left in the week. Then you can add other things to your schedule. Things you might want to plan include:
Time for networking – Spend some time on The Sticky Handshake or catch up with another business owner for coffee.
Time for learning – Work on up-skilling yourself or a member of staff, or catch up on the latest developments in your industry.
Time for hobbies – If you don’t already consider this non-negotiable then fill in some free time with a trip to the gym or a walk, or spend some time on your hobby.
Time for relaxing – Don’t forget to factor in some time for just catching your breath. Even if you just sit and read a book with a cup of tea!
Of course, no schedule is set in stone and there will always be emergencies and unforeseen events that crop up to throw your plan. But if you start off with a week planned out you will be less likely to waste time and more likely to have a productive week.